Summer Camps Kids Expo Exhibitor Contract terms and Conditions

1. Eligible Exhibits and Exhibitors - Eligible exhibitors are companies that produce or sell goods and services directed towards children and families. The RecPlex reserves the right to reject applications that, in the sole opinion of the organizers, are not in alignment with the expo philosophy or are considered direct competition with the businesses of RecPlex.
2. Payment for Space - Full payment must be received with the registration form. No refunds will be made and exhibitor is responsible for the total balance of the booth agreement as outlined. All exhibit space money shall be retained by the RecPlex in the event the Exhibitor fails to fulfill or violates contract or withdraws from the Expo, and the parties hereto shall have no further liability to one another. All uncollectible checks will be subject to a $25 service charge.(checks made payable to Village of Pleasant Prairie)
3. Exhibit Space Occupancy - Hours for installing, occupying and dismantling exhibits shall be those specified by Organizer. Any space not claimed and occupied by two hours into the Expo may be reassigned without refund. All exhibits must be “manned” during the Expo hours of 9:00AM to 3:00PM. The exhibitor expressly agrees not to dismantle their exhibit or do any packing before the closing hour of the Expo. Goods must be packed for removal by the exhibitor immediately following the close of the Expo. The deadline for removal of all displays or materials is 6:00PM on March 8, 2008. At that time, all exhibitor displays or materials left in the facility without instructions will be packed and shipped at the discretion of the RecPlex, and all charges will be applied to the exhibitor.
4. Conflicting Events During Expo Hours - The exhibitor shall not extend invitations, call meetings, hold press events or otherwise encourage absence of visitors/attendees from the exhibit area during the hours of the Expo without express consent from the Summer Camp Kids Expo management.
5. Cancellation or Change of Exhibition Venue or Date - If the premises in which the Summer Camp Kids Expo is conducted become unfit for occupancy or substantially interfered with due to any cause not within the control of Summer Camp Kids Expo management the Expo may, at the sole discretion of Summer Camp Kids Expo management be cancelled, relocated, or delayed. Exhibitor understands and acknowledges that Summer Camp Kids Expo shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising out of causes not reasonably within the control of Summer Camp Kids Expo including without limitation, fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, government restraints, act of public enemy or civil disturbance, impairment, or lack of adequate transportation, inability to secure sufficient labor, technical or other personnel, municipal, provincial, or federal laws, or acts of God. Should Summer Camp Kids Expo cancel, relate, and/or delay the Expo pursuant to any of the foregoing, Exhibitor hereby waives any and all claims for injury, loss, or damage arising there from.
6. Liability - The RecPlex cannot or will not be responsible for damage to, loss, or theft of property belonging to any exhibitor, his agent, employees, business invitees, visitors, or guests. Nor can or will RecPlex be responsible for injury caused to any attendee, worker, or exhibitor caused by negligence on the part of the exhibitor. Each exhibitor is expected to carry his/her own appropriate insurance. The exhibitor shall protect, save, and hold RecPlex forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitor or those holding under the exhibitor, except for any damages or charges directly caused by the negligence of any of the foregoing indemnified person or entities, as well as to strictly comply with the applicable terms and conditions contained in this agreement; and further, the exhibitor shall at all times protect, indemnify, save and hold harmless RecPlex against and from any and all losses, costs (including attorney’s fees), damage, liability, or expenses arising from or out of or by reason of an accident or bodily injury or other occurrence to any person or persons, including the exhibitor, its agents, employees, and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exposition premises or a part thereof, except for those matters directly caused by the negligence of the foregoing indemnified persons or entities.
7. Damage to Property - The exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other exhibitor’s property. The exhibitor may not mar, tack, make holes, and apply paint, lacquer, adhesives or other coatings to building columns, walls and floors or to standard booth equipment.
8. Trademark Restrictions - Exhibitors are not allowed to display or sell trademarked or licensed product from their booth without the explicit permission of the trademark and/or license holder. This includes any “knock off” merchandise – product with an appearance very similar to that of trademarked or licensed product. If the exhibitor does not conform to the rule, they are liable to the full extent of the law.
9. Assignment of Exhibit Space - No space will be assigned until the RecPlex receives a completed application and booth payment. Whenever possible, space assignments will be made in keeping with the preferences as to specific booth number by the exhibitor. In the event two or more businesses request the same space, the application with the earliest date received will be considered first. RecPlex and Summer Camp Kids Expo management reserves the right to make the final determination of all space assignments in the best interest of the expo. RecPlex and Summer Camp Kids Expo management may alter the location of exhibit spaces, at its sole discretion, in the best interest of the expo.
10. Subletting of Exhibit Space - Exhibitors may assign, sublet or share their exhibit space with another business or firm once approval has been obtained in writing from Summer Camp Kids Expo management. Exhibitors must display goods or services in keeping with the theme of the Summer Camp Kids Expo. Identification of such articles shall be limited to the usual and regular nameplates, imprint or trademark under which it is sold in the general course of business.
11. Exhibitor Admittance During Non-Expo Hours - Booth personnel will have access to the exhibit areas from 6:00AM to 6:00PM on March 8, 2008 and by special arrangement outside of those hours. Please contact Summer Camp Kids Expo management at (262) 925-6765 to make special arrangements if required.
12. Badges - Each exhibitor will be allocated 2 staff badges per booth space. Additional staff badges can be purchased for $10 each. Exhibitor badges will be required for entry into the exhibit areas at all times. Badges are not transferrable and will be confiscated if worn by other than the person to whom it was issued to. The clear view of the official Summer Camp Kids Expo badge shall not be obstructed. Therefore, business cards or any other materials are not to be used in the Summer Camp Kids Expo badge holders. Temporary badges for booth helpers will be available for the set up and dismantle of booths at no additional cost.
13. Amendment of Rules - The Summer Camp Kids Expo management and RecPlex reserves the right to make changes, amendments and additions to these rules at any time and all changes, amendments and additions so made shall be binding on the exhibitor with the provision that all exhibitors will be advised of any such changes. Any matters not specifically covered herein are subject to decision by the Summer Camp Kids Expo management.
14. Laws Applicable - This contract shall be governed by the laws of the State of Wisconsin. Exhibitor agrees to abide by the rules and regulations of the RecPlex and the Village of Pleasant Prairie, WI.